Summer Housing Application

    Summer Housing Application 2023

    We are so happy that you have decided to stay on campus with us!  Please note that because the amount of spaces available is extremely limited this summer, preference for space will be given to those students who are taking classes. You will be notified if we are unable to accommodate you.   

    SESSION DATES                                                                                                    COST                                                                                                                                                 

    • Beginning Add On: May 17 to May 29                                                    $    490
    • A Session:  May 29 to June 29                                                               $  1,266     
    • B Session:  July 9 to August 9                                                                $  1,266     
    • A & B Sessions:  May 29 to August 9                                                    $  2,941
    • C Session:  May 29 to July 25                                                                 $  2,328
    • E Session:  May 29 to August 16                                                            $  3,227
    • Ending Add On:  August 16 to August 27                                              $    449
    • Entire Summer (No charge for Beginning Add-On)                             $  3,717

    Please note the following important information:

    The summer session(s) you are applying for must be paid by 12:00 noon on Tuesday, May 16, 2023 or you will have to check out by 12:00 noon on Wednesday, May 17, 2023.  If for some reason, you will be unable to make payment by this date, do not wait until the due date to discuss it with Residence Life.

    In order to prepare for the fall semester, any student who has not been approved to live on campus for the fall semester by August 1, 2023 will be asked to vacate the residence hall NO LATER than 11 pm on Wednesday, August 16, 2023. 

    ALL Check-Ins and Check-Outs are from 7pm to 11pm with the Summer Housing Assistant on duty.  If you are travelling a long distance or there is some extenuating circumstance that will make you unable to complete a check-in or check-out at this time, you MUST contact Residence Life in advance to make other arrangements.

    If you have any questions regarding any of the above please contact Residence Life at (934) 420-2010 or reslife@farmingdale.edu.

    There is NO MEAL PLAN available during the summer session.  All students are responsible for their own meals during the break period.  

    PAYMENT DEADLINE IS MAY 16, 2023!

    I would like to live on campus for the following session(s):
    (Check-in for any session is at 7-11pm the night before classes start for that session)

    I would like to live on campus for the following session(s):
    (Check-in for any session is at 7-11pm the night before classes start for that session)

    Mailing Address
    Mailing Address

    I understand that the Residence License, which I already have on file (for the 2023-2024 academic year), will apply to this session, and I agree to abide by it.  I realize that failure to abide by the provisions of my Residence License, “The Residence Life Handbook”, and the Student Code of Conduct could result in loss of residence privileges.

    Signature Date
    Signature Date
    ​​​​​​CONDITIONS OF RESIDENCE LIVING
    FOR BREAK PERIOD HOUSING
    1. TERMS AND CONDITIONS OF OCCUPANCY
      The complete terms and conditions are published in the Farmingdale State College Residence Life Handbook, which is incorporated herein by reference.
      1. This License Agreement (hereinafter “License Agreement” or “License”) shall constitute only a license and shall not be deemed to constitute a lease or to create or transfer interest or a lien on real estate. The College reserves the right to terminate this License Agreement at its discretion. The relationship between the College and the Student shall be subject to the terms and conditions in this License Agreement. Students are expected to conduct themselves in a manner which demonstrates due regard for their fellow residents. All rules of the residence halls and College must be followed, including those that are published in the Student Handbook, Residence Life Handbook, and in all Residence Life publications.
      2. In order to reside on campus, student must be a registered student of Farmingdale State College. Preference will be given to those students who are matriculated and considered to be full time by the College.
      3. Student should be in good academic and disciplinary standing with the College.
      4. This License is valid for a full academic year, unless the student withdraws from the College, or is sanctioned to a license revocation as a result of a disciplinary infraction or this License is otherwise terminated by the College.
      5. This License is non- transferable. Student may only reside in the housing unit student assigned to by Residence Life.
      6. Assigned housing unit will not be available for occupancy or storage prior to the date set by the Residence Life. Students residing in residence halls must vacate their housing unit and return the key no later than 24 hours after the students’ last final exam. Graduating students who will be attending commencement exercises must vacate their housing unit by 3 p.m. on the day of graduation. Failure to move out within the prescribed period will result in a fine and possible removal of belongings. The College shall not be held responsible for students' belongings and reserves the right to dispose of belongings left in the residence halls after the official closing.
    2. PAYMENTS
      1. The Student shall pay the College the applicable rate published at www.farmingdale.edu. The College reserves the right to adjust room and board rates at any time if warranted by State budget conditions, unforeseen cost increases or occupancy losses. Housing unit rates are subject to approval by SUNY System Administration.
      2. The Student is required to select a meal plan offered by the College’s food vendor. The cost of room and board is nonrefundable.
    3. WITHDRAWAL FROM THE RESIDENCE HALLS
      1. If student wish to cancel their application to live on campus, written notification must be given to Residence Life 30 days prior to the start of the semester for which student has submitted their application. If student fails to notify Residence Life in writing, the student will be charged a $100 "Cancellation Fee" and their deposit will be non-refundable.
      2. Refunds for their housing unit rent and meal plan will be adjusted based on the following schedule:

        (Only applies the first semester at the start of their contract)
        a. Empty all personal contents and garbage from your room/your side of the room.
        b. Ask any Resident Assistant to complete your Room Condition Report (RCR) with you.
        c. Hand in your room key and bike locker key (if applicable).
      3. Refunds for your room rent and meal plan will be adjusted based on the following schedule:
        (Only applies the first semester at the start of your contract)
        a. During the first week of the semester . . . . . . . . . . . . . . . 90% refund / 10% liability
        b. During the second week of the semester . . . . . . . . . . . . 75% refund / 25% liability
        c. During the third week of the semester . . . . . . . . . . . . . . 50% refund / 50% liability
        d. During the fourth week of the semester . . . . . . . . . . . . . 25% refund / 75% liability
        e. After the fourth week of the semester . . . . . . . . . . . . . . . 0% refund
      4. If student decides to withdraw from the residence halls after the College refund schedule has concluded, student must submit a "request" for Early Termination by November 1st.
      5. If student withdraws from the residence halls to enter military service, their refund will be prorated for the full semester based on supporting documentation and the date of official withdrawal.
      6. If the student is sanctioned to a License Revocation as a result of a disciplinary infraction, the student is not entitled to a refund of any charges or fees.
      7. Students who have occupied a room and then move out without being officially released from the License Agreement will be billed a full semester charge, effective the date of the unauthorized removal from the residence hall.
    4. EARLY TERMINATION
      Housing applications are issued for an academic year; students will not have to reapply from Fall to Spring. If a student wishes to terminate their License Agreement, the student must apply for Early Termination to Residence Life in advance for approval. This License Agreement may be terminated at the end of the fall semester due to graduation, study abroad, academic dismissal, transfer of schools, withdrawal from the College, medical reasons, financial hardship, (i.e. loss of Financial Aid, inability to secure a loan, etc), or military service. An Application for Early Termination for these or other academic reasons must be submitted in writing, along with supporting documentation to Residence Life by November 1st. There will be no "Termination Fee" assessed as long as the application is received by November 1st. If a student receives notice of any of the above situations after November 1, he/she must apply for Early Termination within 10 days to ensure there will be no "Termination Fee" assessed.
      If the necessary paperwork is submitted after November 1st (or beyond 10 days of notification), an early termination charge of $300 will be placed on the student's account.
      Requests for early termination from this License Agreement for reasons other than those mentioned above are granted only under rare and extenuating/unforeseen circumstances. The Student must show just cause for early release and provide supporting documentation. The request forms, as well as procedural instructions, may be obtained from the Resident Director or Residence Life. If early termination is granted, a fee of $300 will be assessed on the student's account. In order to ensure that all requests may be reviewed prior to the start of the spring semester, the deadline to request an early release is November 1st. If a resident submits the necessary paperwork after November 1st and the request is granted, the early termination fee increases to $450.
      Students who move off campus during the academic year but remain registered for classes will be assessed full housing unit charges for the spring semester unless an early termination request was approved. Failure to occupy a space, accept a meal plan or pay room and board charges after signing this Agreement does not relieve the student of the responsibility to fulfill the terms and financial obligations of this Agreement. This License Agreement will not be terminated for the purpose of living off campus or in order to commute from home.
      Failure to check into the residence hall, reside in the assigned room, accept a meal plan, or pay room and board charges does not release a student from the obligations of the License Agreement .
      If the request is approved by the Committee, student must complete the following check-out process:
      1. Empty all personal contents and garbage from their housing unit/their side of the housing unit;
      2. Ask any Resident Assistant to complete their Housing unit Room Condition Report (RCR) with student;
      3. Hand in their housing unit key.
    5. POLICIES AND PROCEDURES
      1. As a resident student, student are expected to abide by the policies and procedures as outlined in the "Residence Life Handbook" and the "Student Handbook".
      2. Residence Life Office reserves the right and ability to alter a student's housing unit assignment to respond to occupancy trends, maintenance concerns, consolidation, and/or disciplinary issues.
      3. The College reserves the right to inspect rooms and suites for health, safety, security and maintenance purposes. In all cases where the health, safety or welfare of a person(s) may be in danger or in cases where College property or services are jeopardized, Residence Life staff may enter a suite/room immediately and without notice. Announced safety inspections will occur during each semester. Any violations cited must be remedied immediately. Residence Life staff will ensure compliance. Failure to comply will result in judicial action and/or restitution. In addition, the College reserves the right to search with consent, search incidental to arrest, and to search by warrant.
      4. Health and safety checks of common and private areas will be done on a rotating basis. Notice will be given in advance.
      5. Housing unit assignment changes can only be made by the Residence Life staff. If a student would like to change their housing unit, please refer to the "Residence Life Handbook" for further details.
      6. Housing unit damages will be billed to the student responsible. In those cases where one student cannot be isolated, the cost for any repair/replacement will be shared between housing unit roommates/suitemates.
      7. Only the person(s) assigned by the College to the housing unit may reside in the unit.
      8. All pets are prohibited. Qualified service animals and emotional support animals must be registered and approved by the Disabilities Service Center. It is the Student’s responsibility to secure the express written approval from the Disabilities Service Center for presentation to Residence Life before permitting the pet in the assigned housing unit. The student is responsible for the safety and upkeep of the animal so not to expose other students to any health or safety concerns. The student’s failure to do so may result in disciplinary action, including removal from the residence halls.
    6. HEALTH SAFETY GUIDELINES
      1. There is the need to minimize the risk of COVID-19 transmission and ensure the health and safety of all students and the broader College community. Students may be a carrier of the virus, not show any symptoms, and unknowingly transmit it to others. Students agree to take pro-active steps by wearing a face mask/covering, adhering to social distance guidelines and limiting social activity, given the many shared spaces in the residence life community.
      2. Should the student fail to strictly follow these rules, the License Agreement may be terminated immediately.
      3. Before the student leaves their room each day, the student shall complete an online self-report symptom form and submit it to Student Health Service. If the student reports any symptoms consistent with COVID-19 as identified on the form, or had exposure to an individual with a confirmed COVID-19 diagnosis, the student must remain in the room and contact Student Health Services for guidance.
      4. The student is required to wear a mask anytime the student is outside of their assigned unit, even within their residence hall suite.
      5. The student must limit interactions with others and follow social distancing requirements following CDC/DOH guidance and remain 6 feet away from others.
      6. In-person gatherings and events are subject to both state and campus restrictions which may change following CDC/DOH guidance.
      7. In order to protect the campus community, the student is strongly discouraged from traveling to any area experiencing a COVID outbreak following the guidance of CDC/DOH.
      8. These guidelines will be strictly enforced. If a student does not comply, the student will be subject to disciplinary action and revocation of the License Agreement.
      9. Student’s personal hygiene is crucial in curbing the spread of this virus. Students shall take these steps to protect themselves and others:
        • Wash hands often with soap and hot water for at least 20 seconds after lathering.
        • Avoid touching eyes, nose, or mouth.
        • Cover mouth and nose with a tissue when coughing or sneezing; use elbow if without a tissue.
        • Clean AND disinfect frequently touched surfaces daily such as tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, faucets, and sinks.
        • Maintain a distance of 6 feet from others and wear a mask. People who are asymptomatic may still be contagious.
        • If the Student is sick or has been exposed to someone who is sick, the Student shall stay in their room and immediately contact Student Health Center.
    7. DISPOSAL OF PERSONAL PROPERTY AND ABANDONMENT
      1. The College is not responsible for the disposal of student personal property including appliances, electronics, furniture, clothing, books, or any other personal effects.
      2. Abandoned personal property is defined as any student’s personal property that is left behind in the residential halls or campus grounds beyond the dates set forth in this Housing Application/License and Rider. The College is not responsible for storing or assuring the protection of personal property after the term of the Housing Application/License Agreement has ended.
      3. The College shall make a reasonable, good faith effort to reach out to the student should property (excluding trash and perishable items) be left behind in the residence halls. The student will have 30 days from the date of notice to respond and to plan for removal of personal property. If a student fails to respond after 30 days to the abandoned property notice, the College reserves the right to dispose of the abandoned property, and the student may be charged for any costs associated with disposal of the abandoned property.
      4. If the assigned housing unit or any personal property therein has been abandoned, the College may then change the appropriate locks, prepare the unit for re- assignment and re-assign the space at its sole discretion.
      5. If the COVID-19 pandemic or similar emergency necessitates the abandonment of personal property, the student hereby authorizes Residence Life Office staff, University Police and/or Physical Plant as the College designees, to remove and/or pack and store student’s personal property remaining in the assigned housing unit for a period of thirty (30) calendar days (excluding trash and perishable items) as determined by the College.
      6. If the COVID-19 pandemic or similar emergency necessitates the abandonment of personal property, the student may request their personal belongings be shipped to the student at the student’s sole expense by an approved company of the College’s choice. Prior to shipment, an e-mail from the student’s College email account shall be sent to Residence Life authorizing the College to ship and the full cost of the shipment must be first processed by the College.
      7. FSC reserves the right to change housing unit assignments for health, safety, repair services, vacancy consolidation, disciplinary sanctions, unresolved issues in compatibility of roommates, or other reasons at the discretion of the Residential Life.
        • If for any reason the student is reassigned a new room during the semester, the student is expected to completely vacate the existing space and move their belongings to the new space within 24 hours of notice. If the student declines moving, the student shall leave campus housing immediately and find alternate housing arrangements.
        • The student may be directed to temporarily relocate to another living space in order to quarantine.
        • The College reserves the right to reassign or withdraw accommodations for reasons that may include health and safety, non-payment of bills, student conduct (disciplinary) action, consolidation of space, and administrative needs at the College’s sole discretion.
    8. ADDITIONAL TERMS AND CONDITIONS OF RESIDENCE
      1. The College is not responsible and/or liable for loss or damage to personal property of residents, including, but not limited to, arising from theft, fire, flood or other casualty whether such losses occur in the student’s assigned housing unit, public areas, or elsewhere in student housing. Personal property insurance may be available through the student’s family homeowner’s insurance, or through the individual purchase of renter’s insurance. The student is not required to buy renters insurance, but renter’s insurance is strongly recommended for such losses. Students are urged to provide for the security of their belongings by locking their rooms at all times, and remain in possession of their keys at all times.
      2. Common Area Damage refers to damages in common areas of the building. When no one or group of students can be found responsible, any charges for repair/replacement will be shared by all students who are occupying the area (suite, wing, floor, or building).
      3. The College reserves the right to charge for damages, unauthorized use, or alterations to housing units, equipment, and/ or bathrooms, housing unit walls, floors, ceilings.
      4. Student may not install equipment, make alterations or repairs to their housing unit without prior permission from the Residence Life. This includes nailing or tacking items on the walls.
      5. The College agrees to equip each housing unit with one of each: a bed, chest of drawers, closet space, desk, desk chair. Student may only utilize their portion of the supplied furniture.
      6. Privately owned furniture must be approved by the Residence Life prior to moving in. Approvals are at the discretion of the College.
      7. There are certain times during the year when the residence halls will be closed. During these times, no student can remain in the residence halls. Please refer to the calendar in the "Residence Life Handbook" for further details.
      8. Housing during recess may be available. Recess includes Thanksgiving Break, the January Intersession and Spring Break vacation. All students who would like to remain on campus during these times should apply during the application period. There is an additional fee for remaining on campus during this period. The College may accept or deny any such extension request at its sole discretion.
    9. BEHAVIORAL EXPECTATIONS
      All students must abide by the policies, procedures and expectations in the "Student Handbook" and " Residence Life Handbook", which are incorporated into this document by reference. A copy of this document will be provided at housing unit check-in. Residence Life reserves the right to remove residents from housing for violating these procedures and expectations: NO REFUND WILL BE GRANTED FOR HOUSING UNIT CHARGES.
    10. FORCE MAJEURE
      If the College is unable to perform its obligations under the Student Housing Application/License Agreement, or if such performance is hampered, interrupted, or rendered impossible, hazardous or interfered with by reason of fire, casualty, lockout, act(s) of God, riots, strikes, labor difficulties, epidemics, pandemics, earthquakes, any act or order of any public authority, administrative or judicial regulations, order or decree or by any local or national emergency, or any other cause or event beyond the College’s control, then the College shall be excused from performance of the Housing Application/License Agreement and will not have any liability in connection therewith.
    11. LICENSE MODIFICATION
      This license is subject to change as deemed appropriate by the College and with notice to the student. All changes must be followed by all residents. Failure to do so may result in disciplinary action including suspension of residence hall privileges and expulsion from the College.
    Signature Date
    Signature Date
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